privacy policy

Introduction

Burton Copeland LLP of Madison Place, Northampton Road, Manchester, M40 5AG is a limited liability partnership incorporated in England and Wales and is a ‘data controller’ under the General Data Protection Regulation. It has notified the Information Commissioner’s Office that it processes personal data (under number Z6077445).

This privacy policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

The information we collect from you

We will only collect information from you that is relevant to the matter that we are dealing with and we may collect additional information about you from emails or other correspondence that you send to us. In particular we may collect the following information from you which is defined as ‘personal data’.

  • Personal details
  • Family, lifestyle and social circumstances
  • Financial details
  • Business activities of the person whose details we are processing

We may also collect information that is referred to as being in a ‘special category’. This could include:

  • Physical or mental health details
  • Racial or ethnic origin
  • Religious beliefs or other beliefs of a similar nature
  • Criminal convictions
  • Sexual orientation

The data we collect from you will be stored within the European Economic Area and we will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

How we use your information

We will mainly use your information for the provision of legal advice or for personnel, administrative and management purposes which is necessary for the performance of the contract between us. We may also use it for:

  • Administering any accounts
  • Processing your bank/credit card details in order to obtain payment
  • The prevention and detection of fraud
  • Market research
  • Marketing
  • Reference checks

How we share your information

Under our Code of Conduct there are very strict rules about who we can share your information with and this will normally be limited to other people who will assist with your matter or employment. This may include the following but the list is not exhaustive:

  • Barristers
  • Medical experts
  • Private investigators
  • Defence forensic experts
  • Healthcare professionals, social and welfare organisations
  • Courts and Tribunals
  • Employment lawyers

Where you authorise us we may also disclose your information to your family, associates or representatives and we may also disclose your information to debt collection agencies if you do not pay our invoices.

Storage of Information

We will keep your information throughout the period of time that we do work for you or you are employed by the firm and afterwards for a period of six years as we are required to do by law.

Your rights

You have a series of rights under the General Data Protection Regulation which include:

  • Transparency/right to be informed
  • Right to Access
  • Rectification
  • Right to Erasure
  • Restricting processing
  • Data portability
  • Right to object
  • Automated decision-making/profiling

Any access request may in the first instance be free of charge but may be subject to a reasonable fee if requests are found to be excessive. Proof of ID will be requested where an access request is made. Further information on this issue can be obtained from the Information Commissioner’s Office, www.ico.org.uk or from our Data Protection Officer, Daniel Weed, [email protected].

Complaints

If you are unhappy about how we are using your information then initially you should contact the Data Protection Officer and if your complaint remains unresolved then you can contact the Information Commissioner’s Office, details available at www.ico.org.uk.

Changes to our privacy notice

We may revise this privacy notice at any time by amending this page.